Skip to Content

Procedures for Removing (Wiping) Data from a Computer Prior to Re-Deployment, Surplus or Disposal

The University of Connecticut requires all data on computers or electronic storage devices (including but not limited to desktop, laptop, server, or handheld devices) be erased permanently prior to transfer or surplus. Outlined below are the procedures to follow to comply with the Device and Media Control Policy.

UConn makes available bootable CDs that contain a utility that removes all data from a hard drive.

Re-deploying a HuskyPC within the University of Connecticut (within your department or to another UConn department)

  1. Call UITS Help Desk (486-HELP) to request assistance “for PC re-imaging”.
  2. Complete the required transfer paperwork (ACT 39) prior to moving the PC to another department or to another individual within your own department. (The ACT 39 form is ordered through Central Stores)
  3. Make arrangements to have the computer moved to its new location.

Re-deploying a non-HuskyPC within the University of Connecticut

  1. Order a “Data Wipe Utility” package from the Central Stores catalogue (Item Number: 78610005) or ask for assistance from your department IT staff.
  2. Follow the instructions provided with the disk wiping utility CD to wipe your hard drive of all data.
  3. Each department is responsible for completing the required transfer paperwork (ACT 39) prior to moving the PC to another department or to another individual within your own department. (The ACT 39 form is ordered through Central Stores)
  4. Make arrangements to have the computer moved to its new location. Note: the recipient of the computer is responsible for loading a new Operating System and any desired software.

Transferring to Central Stores (Surplus) for Disposal, Re-distribution or Resale

University of Connecticut computers are sent to Central Stores (Surplus) from various departments, where upon these computers are redistributed, sold or disposed of. Central Stores requires a form be completed and signed. You will find the Certificate of Data Inaccessibility Form as well as other information regarding the surplus process on the Central Stores web site: (http://www.stores.uconn.edu/surplus.html). Your signature states that all data has been removed from the hard drive prior to pick up or delivery to Central Stores. Surplus Propery Policy and Proceedures can be found on the University Policy e-Library, as well as the policy for Device and Media Control.

  1. Order a “Data Wipe Utility” package from the Central Stores catalogue (Item Number: 78610005) or ask for assistance from your department IT staff.
  2. Follow the instructions provided on data wiping utility CD to wipe your hard drive of all data.
    • If you are not able to purge (destroy) software and data in computers, Central Stores has degaussing service available. Degaussing removes unwanted magnetism from the read/write head in a disk or tape drive, permanently destroying the electronic device (it can not be reused).
    • A Degaussing Service Form must be filled out before Central Stores can destroy the drive. It must be signed by a Dean, Director or Department Head.
  3. Complete the required transfer paperwork (ACT-39).
  4. Fill out and sign a Certificate of Data Inaccessibility Form
  5. Send the signed Certificate of Data Inaccessibility and the completed ACT-39 along with the computer to Central Stores (Surplus).

Instructions for using the Data Wipe Utility

Instructions for using the Data Wipe Utility can be found on at tss.uconn.edu/datawipe/datawipe.html as well as on the datawipe disc itself.

Change Log

The current version of the Data Wipe Utility now supports the following:

Intel Macintosh

Macintosh computers with an Intel Processor can use the UConn Datawipe disk, that the IBM-compatible computers use. The processor type can be found by going to Apple > About this Mac, on your Macintosh computer. For more information on the surplus process reference the Surplus or Disposal section of this page.

  1. Order a “Data Wipe Utility” package from the Central Stores catalogue (Item Number: 78610005) or ask for assistance from your department IT staff.
  2. Follow the instructions provided on data wiping utility CD to wipe your hard drive of all data. (Instructions also located at: tss.uconn.edu/datawipe/datawipe.html)
    • If you are not able to purge (destroy) software and data in computers, Central Stores has degaussing service available. Degaussing removes unwanted magnetism from the read/write head in a disk or tape drive, permanently destroying the electronic device (it can not be reused).
    • A Degaussing Service Form must be filled out before Central Stores can destroy the drive. It must be signed by a Dean, Director or Department Head.
  3. Complete the required transfer paperwork (ACT-39).
  4. Fill out and sign a Certificate of Data Inaccessibility Form
  5. Send the signed Certificate of Data Inaccessibility and the completed ACT-39 along with the computer to Central Stores (Surplus).

PowerPC Macintosh

To surplus a PowerPC Macintosh a package can be obtained through Central Stores for data removal. It contains a piece of software named SuperScrubber. Instructions are included as well as on the face of the CD itself.

Server or Non-Standard Hard Drive

Currently UITS does not offer standardized software to remove data from Server or Non-Standardized Hard Drives (such as SCSI). The University approved method of data removal is degaussing, which is outlined in the Surplus, Re-distrbution or Resale section of this page.